The Division of Academic Affairs places a high value on the scholarly endeavors and creative activities of our faculty. As such, support for travel related to scholarly endeavors and creative activities is a Division priority. The Division of Academic Affairs Faculty Travel Procedure is intended to expand access to travel funds and equitably distribute limited resources in order to maximize support for research, scholarship, and creative activities. This procedure permits additional discretionary support for professional development activities as well as other infrequent requests for travel support.
Before you begin, consider the following:
- Refrain from making any commitments prior to APB and Dean approval.
- Consult travel related policies for new campus protocols, reporting expenses, and pre-paid options.
- Create Travel Request submission in Concur for both domestic and international travel prior to Booking Travel.
Please use the following steps to apply for Provost travel funds:
(Fiscal Year = FY = July 1, 20XX - June 30, 20XX)
Step 1 - Complete the internal DAA form below
Once completed, you will receive an email from Academic Planning & Budgeting (APB) within 5 business days that includes a specific accounting string that must be used for travel related to the specific funding source being utilized.
Step 2 – Approval and Booking
Present the email confirmation containing the accounting structure received from APB to your designated school travel analyst/coordinator and follow your school/area procedures to receive Dean Approval to travel. Then work with the support staff to create a Travel Request in Concur and book travel.
Step 3 – Submit your Expense Report
After travel occurs, create an Expense Report within Concur to submit for reimbursement and to align direct costs with proper funding string.
Please utilize Financial Services Training & Resources or contact AAtravel@csuci.edu.