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Travel Policies

Overview of Travel Policies

This page summarizes some of the most commonly applicable travel policies, procedures and regulations at CSU Channel Islands. 

Click below to view the procedures and regulations:

International Travel Pre-Authorization

  • Any international travel must be pre-authorized using the International Travel Authorization form (use the "faculty led" form if traveling with a group) which can be access via Adobe Sign.
    • Login to Adobe Sign by using your CI credentials. On the "home" tab, scroll down to "start from library", then click on "workflows" tab, then type "international travel" on the search. Two forms will populate, choose the first for self travel or choose "faculty led"for group travel. Contact us with questions at travel@csuci.edu.
  • Original International Travel Authorization Form must be signed by departmental approver and the campus President or his/her Chief of Staff
  • International Travel Frequently Asked Questions&²Ô²ú²õ±è;(¹ó´¡²Ï’S) (, 584K)

Transportation

  • Roadrunner Shuttle and Island Packers transportation services can be directly billed to campus
  • Mileage Rates
    • 2025 mileage rate for privately owned vehicle: .70/mile
    • 2024 mileage rate for privately owned vehicle: .67/mile per IRS
  • Rental Cars
    • Renting vehicles from non-contracted vendors is prohibited, unless vehicles are unavailable from the contracted vendor
    • Contracted vendors: Enterprise and National (view the Enterprise Rent-A-Car Guidelines)
    • Insurance will not be reimbursed
    • Gasoline is reimbursable

Lodging

  • Domestic Travel
    • Allowed for travelling on business 25 miles or more miles from campus (one way)
    • Maximum rate per night $333.00 before taxes and fees
    • Staying with friend/relative up to $75.00 per stay
  • Alaska, Hawaii and US Possessions
    • Maximum rate per night $333.00 before taxes and fees
  • International Travel
    • Based on Federal Per Diem for specific location
    • No receipt required

Meals

  • Travel Less than 12 Hours
    • Not Reimbursable
  • Overnight Travel
    • Per Diem rate based on location as listed at
  • International Travel
    • Federal Per Diem by location
  • Alaska, Hawaii and US Possessions
    • Federal Per Diem by location
  • Business meal
    • List of attendees and agenda are required for reimbursement

Incidentals

  • Up to $5.00 per 24 hours (Tips for Room service, housekeeping, taxi, etc)

Receipts

  • Receipts are required for expenses of $75.00 or more
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